Designated lab leaders from any recognized research lab within the university may apply for the Petty Cash Fund. The fund is intended for labs that require minor and incidental funding to cover daily operational expenses that are essential for the smooth continuation of research activities. The requested amount should not exceed 5000 SAR annually. If the petty cash amount is insufficient, additional funding for the lab may be requested through university-funded research projects or by securing external funds through workshops, courses, or other revenue sources.

The submission is open throughout the year. Submissions will be reviewed on a rolling basis within 1 week of receipt. Approved requests will receive funds promptly for their intended use.

Please consider the following general guidelines:

• Expenses fall under the approved categories highlighted in the Petty Cash Request Form. The fund is intended for small, urgent purchases that are not readily available through the university's standard procurement system.

• Individual transactions should not exceed 5000 SAR. For expenditures that surpass this amount, the standard institutional procurement procedures must be followed.

• All expenditures must be substantiated with original receipts and petty cash vouchers, ensuring transparency and accountability.

If you have any questions, please contact the RIC team at research@psu.edu.sa.

The Petty Cash Fund allows research labs to:

• Maintain continuity in research activities without delays due to reimbursement processes for minor expenses.

• Access small, frequently needed materials and services quickly, facilitating the progress of research projects.

• Ensure smooth operations in labs, allowing researchers to focus on their work without being hindered by administrative delays.

• Download the Financial Affairs Request Form and Petty Cash Proposal Template.

• Complete the templates with all necessary details, including the purpose of the fund and estimated expenses. Missing information may delay the approval process.

• Submit your proposal through this Petty Cash Proposal Input Form. Ensure all sections are completed and accurate.