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APPLY FOR A TECHNOLOGY DEVELOPMENT PROJECT
RIC

APPLY FOR A TECHNOLOGY DEVELOPMENT PROJECT

The technology development program aims at accelerating impact research that results in commercialization and technology development. The objective of this program is to bridge the gap between academic research and market and help researchers to develop innovative technologies for a greater economic and social impact.
The technology development program provides funding of up to 100,000 SAR to research projects with commercial values and would lead to creating Hi-Tech startups and companies.
The project must lead to developing proof-of-concepts and prototypes at high technology readiness level (6 and above).
For more information please visit Innovation Center Technology Development Program.

01. WHO IS ELIGIBLE?

Every lab leader or any researcher/faculty member at PSU belonging to a lab (in coordination with the lab leader (PhD holder)) may apply for a technology development project.

02. BEFORE YOU APPLY

Before applying to a technology project, it is highly recommended to understand that the outcome of these projects must result in a prototype or product that has a commercial value.
The technology development project is beyond the academic nature of research and must result in a product that can lead to opening a business or transferring it to the industry.

03. GENERAL GUIDELINES

The submission is now open until December 31, 2023 The submission system will close by the deadline.
Then, the proposal will be reviewed within 2-3 weeks.

Please consider the following general guidelines:

  • Make sure that publisher/journal is not in the non-eligible journals & publishers list.

  • The project must have at least a PI or Co-PI from a research lab at PSU.

  • The PI must have his previous projects completed and closed. In case this criterion is not satisfied, and the PI wants to submit, he must notify RIC and CRD about the reason for not being able to complete and close the project and how long it would take to do so.

  • The budget per lab should not exceed 100K. As we have 600K as the total budget, we must ensure that the total fund for all accepted projects does not exceed this ceiling. We may not be able to accept all project proposals or would need to cut the budget if the total exceeds 600K.

  • It is not recommended to be the PI of two projects. In case, it happens, it must be justified. We try to give a chance to several researchers to be PIs.

  • The budget is intended to cover the equipment, material, and hardware/software resources needed to conduct the project. Also, it is possible to pay human resources outside PSU, in case their expertise is needed for the completion of the project and none of the PSU members is able to achieve it. A contract must be established and approved by RIC prior to starting the work with the collaborator.

  • Before requesting new resources, please check if these are available at PSU or not at Research Resources.

  • Collaboration between labs is recommended for inter-disciplinary research.

  • In case of any query or suggestion, please contact us at research@psu.edu.sa.

04. HOW TO APPLY?

  • Download the Research Project Proposal Template.

  • IMPORTANT NOTE: In case the research proposal is related to human sciences or requires data collection using surveys, then the investigator has to take approval from the Instituitional Review Board (IRB).

  • Write your project proposal: all the required information must be duly filled out in the project proposal form. Missing information may lead to reject or delay the processing of your submission.

  • Submit your project proposal through EasyChair. Choose the Track of Technology Development Projects.

  • Make sure to use your PSU email to create an account on EasyChair. An account created with an email different from PSU email will not be considered.

  • Submission must be made in PDF Format

  • Make sure that the budget does not exceed 100,000 SAR, and the duration of the project is equal or less than 12 months.

05. THE REVIEW PROCESS

The project proposal is submitted through EasyChair to RIC. Choose Technology Transfer Projects.

There are three possible states of the review of the proposal:

  • Accept: The research proposal is accepted for funding. The contract has to be signed with the researchers from the College Research Committee through the College Research Director. A copy of the contract has to be submitted to RIC.

  • Revision Required: The proposal requires to undergo a major revision before being considered for acceptance according to the reviewer's comments. The investigator is given 15 days to amend their proposal and submit it again for a second review round. Failing to address the reviewers' comments, the project proposal will be rejected in the second review round.

  • Reject: The research proposal is denied for publication based on the comments of the reviewers. The investigators have the right to submit a rebuttal letter to RIC within one week of receiving the reject notification. A committee will be formed to review the rebuttal letter, and the final decision will be submitted to the investigators.

06. SIGN YOUR CONTRACT & REQUEST THE FIRST INSTALLMENT

If your project is accepted, please perform the following:

  1. Coordinate with your College Research Director to sign your technology development project contract. The contract is available for download in the following link: Research Project Contract

    NOTE: The convention of the grant number is PROGRAM-COLLEGE-YEAR-UNIQUEID. So it can be TECHDEV-CCIS-2022-{EASYCHAIRNUMBER}.

  2. Add the details of your technology development project request in the Funded PSU Research Projects Information Form . This is needed for statistical purposes. Your technology development project cannot be processed by RIC if the information is not provided. You will need to upload your contract and your proposal.

  3. Then, submit an official request through your CRD in the college for getting the first installment.

07. CONTRACT OF CONSULTANT AND RESEARCH ASSISTANTS IN PSU FUNDED PROJECTS

If you have any consultant and research assistant who is paid compensation through a PSU-funded project (seed project, technology development project) then he must sign a contract with the lab leader before starting the project. The contract must be approved by the College Dean and then by the RIC Director to be eligible for payment at the end of the project.

The process is as follows:

  • The lab leader defines the contract with the research assistant/consultant working on the technology development project and receiving compensation. The contract form is available for download in the following link: Research Assistance/Consultation Contract.

  • After completing the missing contract clauses, the lab leader signs the contract with the research assistant/consultant. Note that these signatures of both parties will not be effective until all approvals and signatures are provided by the below parties (College Dean and then RIC Director).

  • The signed contract must be sent to the College Dean through the College Research Director for the Dean’s approval.

  • When the signed contract is approved by the College Dean, it must be forwarded to the Director of RIC for final approval. Once approved, the lab leader will be notified of the approved contract and must submit this contract with the final report to claim the payment of the research assistant/consultant. The lab leader finally needs to submit the approved contract through the following RIC Form: PSU Research Fellow & Consultation Contracts

NOTE: The payment of human resources (i.e., research assistant and consultant) is made only with the condition that the seed project is successfully completed and the final report is approved.

08. OUTCOME EVALUATION PROCESS

The technology development project will be evaluated in two steps.

  • After Six Months: A mid-way report will be sent to the CRC about the progress made. No review will be performed for the mid-way report, but just a simple reporting of progress to the respective college.

    mid-way report template will be provided

  • After Completion (12 months): Once the project is completed, it will be submitted through EasyChair to RIC for final review. The final report will be forwaded to the CRD to manage the review process. The final results will be notified to the investigators upon reception of the review.

09. PROJECT CLOSURE, FINAL INSTALLMENT & RESEARCH ASSISTANTS' PAYMENT REQUEST

The objective of the project closure report is that the PI gets a clearance that his project is completed and to request the last installment of the project which contains the budgets to be paid for human resources including research assistants, consultants, students, etc., according to the RIC bylaws.

All the requirements of the project have to be satisfied and reported to the College Research Community (CRC) for final approval.

The report consists of:

  • (Part 1) The final financial details and Technical Report,

  • (Part 2) The bank details of the research assistants and their deserved amount to be transferred to their bank account through the university accounting office, and

  • (Part 3) The equipment clearance that confirms the return of the project equipment to the college/lab.

After returning the project equipment to the lab. The project PI has to fill this All-in-One Project Closure Report which must be signed by the CRD and the dean of the college (Part 4), besides the following items:

  • A copy of the signed project contract.

  • A copy of the approved proposal of the project.

  • A letter issued from the College Dean Office requesting the final installment/Stating Closing the Project of the project and RA payments.

When these documents are ready and signed, Please handle them physically to the RIC office or simply email them at research@psu.edu.sa.

Once your closure report is approved, you will receive an official email for the clerance of your project.

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How can I apply for an incentive? How to apply for a seed project? What is the process for attending conferences? What are the eligible journals?

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How can I apply for an incentive? How to apply for a seed project? What is the process for attending conferences? What are the eligible journals?